Position Summary:

POSITION: Administrative Assistant

DEPARTMENT: LVD Cultural Preservation and Natural Resources Division

SUPERVISOR: Director of Natural Resources

EMPLOYMENT: Full-time

SALARY/PAY RATE: $17.83-$18.92 (Grant Funded)

POSTED: July 2, 2025 DEADLINE: July 16, 2025

DESCRIPTION:

The Administrative Assistant will provide essential support to the Natural Resources Department, assisting with daily operations, scheduling, data management, grant research, office coordination, and more. This role is critical for maintaining efficient administrative processes and supporting departmental goals.

Primary Responsibilities:

RESPONSIBILITIES:

· Organize and manage documents and records (digital and physical)

· Manage incoming and outgoing correspondence

· Plan and coordinate travel for departmental staff

· Perform data entry, analysis, and report preparation

· Schedule, attend, and take minutes at meetings as assigned

· Identify and assist with grant funding opportunities and reporting

· Provide general administrative support to the LVD Cultural Preservation and Natural Resources Division.

· Screen calls, draft communication, and manage departmental correspondence

· Maintain calendars and coordinate meetings/events.

· Assist with logistical planning for departmental events and fieldwork

· Support internal coordination and communication within the department

· Maintain and fulfill tribal records requests

· Perform transcription, document preparation, and note-taking as needed

· Ensure office equipment is maintained, and supplies are stocked

· Assist with both indoor and outdoor natural resource activities as needed, including fieldwork to support both the Natural Resources and THPO departments.

· Travel occasionally, including overnight stays if required

· Other duties as assigned by the Director of Natural Resources

Skills & Qualifications:

MINIMUM QUALIFICATIONS:

• High school diploma or GED
• At least 18 years of age
• Reside within 50 miles of Lac Vieux Desert Reservation lands
• Minimum two (2) years of administrative experience or equivalent education
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Ability to work independently and under pressure
• Excellent organizational, professional, and interpersonal skills
• Commitment to confidentiality and willingness to sign confidentiality agreement
• Must hold a valid Michigan driver’s license
• Ability and willingness to participate in occasional fieldwork (land/water)

PREFERRED QUALIFICATIONS:

·Associate’s degree or higher degree in a related field

·Five (5) years of relevant experience

·Working knowledge of:

oLVD tribal codes, ordinances, policies, and procedures

oTribal Council governance

oMichigan’s relationship with the Lac Vieux Desert Band

oU.S. government-to-government relations with the LVD Tribe

oLVD tribal businesses and partnerships

·Experience with office systems and process management

·Two (2) years of experience in technical or science writing

·One (1) year or more experience with quantitative/qualitative data management

·Experience in natural resources, aquatic, and/or wildlife research

Approved by Tribal Council: July 1, 2025

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of to pass a pre-employment drug screen and applicable background checks related to the position. Native American preference shall apply in accordance with Lac Vieux Desert Policy.

This position requires all applicants to submit a cover letter, curriculum vitae (CV), or resume to be considered by the Human Resources Department and Natural Resources Director.

Application:

Lac Vieux Desert Band of Lake Superior Indians

P.O. Box 129, N5384 US 45

Watersmeet MI, 49969

Email: hr@lvd-nsn.gov

Website: https://lvd-nsn.gov/Content/Careers.cfm

Phone: 906-358-4226 Ext. 7318

Fax: 906-358-4913